Registered Office Change in India
A company's registered office is its official address as recorded with the Ministry of Corporate Affairs (MCA). It is the primary location for receiving all statutory communications, legal notices, and government correspondence. Any change in this address must be formally reported and approved as per the Companies Act, 2013.
Transparent Packages
Same City Change.
- Board Resolution
- Form INC-22 Filing
- Government Fees
FilingHUB ensures a smooth, compliant, and timely registered office change for companies across India. 👉 Update your company's registered office with FilingHUB today.
What Is a Registered Office Change?
A registered office change refers to the legal process of updating a company's official address with the Registrar of Companies (RoC). This address determines the company's jurisdiction and serves as the communication point for all regulatory authorities.
Changing the registered office does not affect:
• The legal identity of the company
• Its assets, liabilities, or contracts
• Rights or obligations of shareholders and directors
Only the official address and jurisdiction (if applicable) are updated.
**Legal Provisions Governing Registered Office Change**
Registered office changes are governed by the Companies Act, 2013 and Companies (Incorporation) Rules, 2014.
• Section 12: Mandates that every company must have a registered office
• Section 13: Applicable when shifting registered office from one state to another
• Rule 27: Prescribes filing requirements with the Registrar
Types & Timeline
Types of Registered Office Changes
- 1. Change Within Same City: Simple board approval and RoC filing
- 2. Change Within Same State (Diff RoC): Requires Regional Director approval
- 3. Change From One State to Another: Detailed process involved Shareholder & RD approval
Approximate Timeline
- Same city: 3–5 working days
- Same state, different RoC: 15–20 working days
- Different state: 30–45 working days
Step-by-Step Process
Board Meeting
Approve change, authorize director, decide on shareholder approval.
Shareholder Approval
Conduct EGM and pass Special Resolution (if applicable).
Filing with Registrar
File Form MGT-14 (if Special Res) and Form INC-22.
Regional Director Approval
For Interstate change: File INC-23, publish notices, get approval.
Confirmation
Updated address reflected in MCA records.
Required Documents
Common Documents
- Board resolution
- Special resolution (where applicable)
- Proof of new address (utility bill < 2 months)
- Rent agreement or ownership proof
- NOC from property owner
- Altered MOA (for interstate change)
Post Change Compliances
- Update PAN and TAN
- Update GST registration
- Update Bank accounts
- Update EPF and ESI records
- Update Letterheads and Invoices
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Key Features of a Registered Office Change
Same City Change
Board approval & ROC filing (3-5 days).
Same State (Diff RoC)
Regional Director approval (15-20 days).
Inter-State Change
Shareholder & Govt approval (30-45 days).
Form INC-22
Standard form for address intimation.
Form MGT-14
Special Resolution filing.
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